Virtual document safe storage is the process of changing physical files into electronic documents for storing, sharing and accessing. It can help reduce the space needed to store physical documents and increase security by locking certain parts of a document to particular users.
Online storage systems are especially useful for businesses that handle huge quantities of paper. Paper documents are difficult to track and safeguard without extensive security systems and admin-heavy checkout procedures, and are often more vulnerable to theft or destroyed in a catastrophe like an fire. Electronic files, on the other they are more simple to monitor and are less likely to be stolen, and are far more resistant to damage.
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A virtual document is an documentum object that has components files. Component files could be in different formats. The virtual document author specifies the logical order of components. The order of the components may differ from the logical order of files within the folder-based grouping system like a typical file-folder structure. If the order in which components files changes, the entire virtual document needs to be re-ordered in order to reflect these changes.
Although all businesses can benefit by implementing an online document storage system, businesses that have a tradition of paper-based operations, such as law firms and accountants may find substantial improvements in productivity after implementing one. With proper safeguards in place and a secure online document storage system can help keep your data safe from hackers and keep your workflows running smoothly.
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